Administrative management · Demonstration module
Run a request from start to finish.
An internal purchase travels today through emails, spreadsheets and signatures somebody has to chase. Here the rule decides who authorises it, the system watches the clock, and the record files itself.
Fictional dataNo server
Request SOL-2026-0148
Not submitted- Request created
- Automatic validation
- Administration
- Finance
- Closing
Optional: instead of typing it, read it off the attachment.
- Supplier
- Tecnología Central S.A.
- Document date
- 28/08/2026
- Amount
- L 58,500.00
- Subject
- 3 laptop computers
- 1
Request received
- Information recorded
- 2
Validating the information
- Fields complete
- Document attached
- Cost centre identified
- Amount detected
- 3
Applying administrative rules
Amount requested: L 58,500.00
“Requests above L 25,000 need approval from Administration and Finance.”
2 approvals required
The line manager's sign-off is settled at filing; Administration and Finance authorise.
- 4
Assigning owners
- María LópezAdministration · Administrative Division
- Carlos MejíaFinance · Head of Finance
- 5
Flow started
- Request created
- Automatic validation
- Administration
- Finance
- Closing
- Authorisations on record
- 0
- Documents generated
- 0
- Audit log entries
- 0
- Emails somebody had to chase
- 0
Approvals
Each authorisation will leave its owner, its time, its comment and its outcome here.
Document
Document generated automatically
Purchase request
- Code
- SOL-2026-0148
- Requester
- Alejandro Rivera
- Area
- Administration
- Cost centre
- General Administration
- Subject
- Purchase of three laptop computers.
- Amount
- L 58,500.00
- Suggested supplier
- Tecnología Central S.A.
- Status
- Approved
Approvals
- Administrative DivisionMaría López · 30 August 2026, 10:42Approved
- Head of FinanceCarlos Mejía · 30 August 2026, 11:18Approved
Verification code
VFY-260830-0148
Illustrative mark and code. They correspond to no record and cannot be read by a scanner.
- To
- alejandro.rivera@demo.local
- Subject
- Request SOL-2026-0148 approved
Your request has completed the approval flow. You can review the full record, the authorisations on file and the generated document from the portal.
Audit log
- The audit log writes itself the moment you submit the request.
- 10:31Request createdFiling of request SOL-2026-0148 with one attached document.Alejandro Rivera
- 10:31Automatic validation completeRequired fields, attachment, cost centre and amount verified.System
- 10:31Amount rule appliedL 58,500.00 is over the L 25,000 threshold: two authorisations are required.System
- 10:32Assigned to AdministrationOwner: María López · target 24 hours.System
Reconstructing afterwards who approved what, by digging through old emails.Every action is entered with its time, its owner and its comment.
What does it solve?
Four errands the engine stops asking a person to run.
Nobody asks who to send it to
BeforeA round of emails to work out who has to authorise it.
NowThe amount picks the circuit before anybody opens the record.
The request does not get lost on a desk
BeforeChasing a signature without knowing whose inbox it is sitting in.
NowThe record knows whose turn it is and how long it has been there.
The document is not written twice
BeforeRetyping the same details into a certificate by hand.
NowIt comes out generated, with the signatures on file and its own verification code.
An audit stops being an excavation
BeforeReconstructing afterwards who approved what, by digging through old emails.
NowEvery action is entered with its time, its owner and its comment.
−65 %
Processing time
−80 %
Manual follow-up
100 %
Traceable requests
24/7
Status lookup
An illustration of the kind of measure an organisation might track once its processes are digitised.
Guided demo Preparing the demonstration…